Are you fully aware of the privacy policies that are in effect when you’re onboarding a new employee? What about the most recent changes to government policies? Between hiring new staff members, performance reviews and your daily work, it can be challenging to stay up-to-date on all the latest information around compliance in regards to employee benefits. Perhaps one of the easiest ways to ensure your staff is always taking the right steps to respect the privacy of others is to implement proactive software tools that will protect both individuals — and your organization.
Here are three helpful ways you can remain compliant when administering employee benefits.
1. Proactively Mentor HR Employees on Privacy
All staff members should understand the importance of privacy when it comes to things such as tenure, special bonuses and staff pay. However, human resources team members are privy to a great deal more information even than hiring managers. Be sure to share detailed recommendations on privacy with all HR staff members, most especially those who may be filling in on a temporary basis. Doing a one-time training truly isn’t enough in this instance, and you may find it beneficial to schedule mandatory privacy training during each employee benefits cycle.