2. Improved Compliance with Government Regulations
Government regulations, particularly in the case of medical and financial information for individuals, are becoming increasingly challenging to monitor and address. Personally Identifiable Information (PII), includes “any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother’s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial and employment information”, according to the Government Accountability Office. Protecting this information can be a full-time job, but is automatically covered in many modern digital HR systems.
3. More Efficient Workflow for Your HR Department
Is spending their time transferring information written on paper into a digital system really the best use of your HR professionals’ time? Probably not, which is an extremely strong argument for moving entirely towards a paperless workflow. Much of the information that is filled into paper forms by staff members is then transferred to an online system for analysis and future use. Inputting these details directly into the web-based systems reduces the busywork associated with HR and frees your team to tackle the bigger problems such as hiring and providing exceptional benefits for your teams. This can also help reduce the costs and inefficiencies associated with rework within the department.
When you keep information flowing smoothly through your HR department and out through your organization, you’re providing a powerful base for growth for your business. New staff members will appreciate the efficiency of the business, which gives them a great start to their new career. Current staff members often cite incompetent operations and an unhelpful human resources team as a reason for seeking external opportunities — don’t let this happen at your organization! There are many more benefits for your team when switching to a paperless operation, and you can learn more from the professionals at Innovative Broker Services today by calling 916-932-2864 or download our complimentary guide to help kickstart a great open enrollment season: “8 Easy Steps to Your Best Open Enrollment Ever”.